One of the final task you will make after all the guests RSVD’d to your wedding is to assign where they will seat. This is not really an enjoyable part but this needs to be done. If you have friends or family members that you want to be a matchmaker for, or to make new friends with and initiate conversations, now is the right time to purposely manipulate them to be seated together or be at the same table.
Don’t worry, we got your back! Here are some basic tips you can refer to when assigning seats to your guests.
The layout of your reception hall matters as this will determine how you will group your guests according to your preference. It’s best to ask your venue coordinator or your wedding planner about this. It is also wise to consider the convenience of those guests with children, elderly or disabled. They should have easy access to conveniences like restrooms, exits and quiet locations where people will seldom pass by.
Western wedding receptions have long rectangular tables placed in front of the hall facing the other guest. The couple can be joined by some of the main guests like the parents, best man, and maid of honor. As for the Asian wedding culture, we use a VIP table, placed in front of the hall with the other guests. Whichever style you prefer, make sure you decide early and determine who you want to sit with.
One of the easiest way to group your guests is to look at their age, interests, stage of life and relationship. Group those whom you know has a thing in common – those who are interested in photography, age groups of 20’s. 30’s and up, to those who were your classmates back in college. Whatever groupings you prefer, never leave out people as leftovers and just group them together – try mixing them in other groups on different tables. It’s not good if they discovered they are leftovers. Also, a point to consider is guests who made a special request because of their needs – a family with kids that need to seat together or a group with a specific dietary requirement.
Make a Chart
If you are like some people who prefer to see the plan with their eyes, it’s best that you make a chart that will show you the layout of the venue and the seating capacity. You can use a large paper and add post-it’s with names of your guests and move them around as necessary to mix and match wherever you want them to be placed.
Have a Backup Plan
Sometimes, no matter how well you plan your guest’s seats, there’s a chance that it will not be followed strictly for some reason. Stay relaxed and respond properly to those guests who said no and then shows up suddenly, or someone brought a plus-one without informing you. An extra seat always comes in handy in these situations. If you have name cards placed on each seat, remember to bring extra ones and a marker so they will feel that they still belong regardless.
Always remember that this day is your day. Most of the decisions should be made by you. Seating your guests should not be stressful. Enjoy every process and relax, you’re just a few days away to your big day!
If you want lasting memories captured on your wedding day, you can check out FR Studios. We provide photography and cinematography services, using top-of-the-line equipment and with our undeniable expertise, we aim to capture the happiness and beautiful story of this wonderful celebration of union and love.